Even if you are not a large company, there are easy ways to deal with outdated, confidential materials, other than sitting in front of a shredder feeding 3-10 pages at a time.
In my work with small companies, how to get rid of documents is a frequently asked question in the struggle to manage paper. [...]

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So many times during our consultations with companies they say they are planning to switch their paper stacks or archived folders into electronic files. As we strive to fulfill the predictions of a paperless society, so many people want to head that way, and it makes sense in many situations, including:
Network access
Easy storage
Quick retrieval

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The predictions of a paperless society have been around for decades. In 1966 Harvard Business Review came up with the phrase “paperless clearing hourse.” As the electronic age took hold, Business Week ran an article in 1975 called “The Office of the Future” which surmised that most of our record processing would be [...]

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One of the biggest challenges to effective time management is locating the right information. This becomes very evident when digging up a year’s worth of receipts prior to filing annual income taxes.
Every time you have to hunt for a record, you are losing time that could be applied productively elsewhere. At that point [...]

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How is your filing system working for you? April has one week designated as “Organize Your Files Week.” This is the month when, if you were frustrated in finding needed receipts and records for tax filings, you would be vowing to do things differently for next year.Good filing systems have two components:

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It is often difficult to prioritize tasks as you react to the crisis of the moment multiple times a day. How often do you spend the bulk of your day on seemingly urgent tasks that require immediate action versus the ones that will actually make a big difference? So many times the “important” activities are [...]

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“Don’t touch my piles! I know where everything is.”
Do you have someone in your business who is accountable to you and who says that? If you do, you should be concerned. Chances are good this person is not nearly as productive as her or she could be because the piles have to keep shifting [...]

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